backing up dataBacking up data is something that you should be doing right now. This may sound alarmist but prudence dictates that you start backing your data up. Data loss can spell disaster for your business. If you rely heavily on technology in running your business, backing up data is a must.

Why you aren’t immune to data loss

Computers are machines. There can be times when they won’t work like you expect them to. That is why there is such a thing as maintenance and repair. Viruses are also big threats. That is why there is such a thing as antivirus software. The unfortunate thing about this is that you don’t get a warning. You just realize that your system is down. Worse comes to worst, your business may go down the drain too.

Imagine what you will do when you realize that your important data are irretrievably lost. If you cannot imagine this scenario, better start backing up data at this minute. By backing up your data, you have a sense of security that what you’ll lose can still be recovered.

Backing up Important Files – Which Files?

Think about the files you cannot do without. These are what you should prioritize in backing up data. Most likely, it is your client database that you need to back up. After all, your client is the lifeblood of your business.  Your payroll records should also rank high in your list. You surely don’t want to run into trouble with the taxing authorities. Neither do your employees.

Backing up data doesn’t mean you have to back up even applications. Those that can be re-installed like Windows need not be prioritized. However, the information you create through them must be.

How to go about backing up data

You may think that backing up your data can be a hassle. Remember, though, that the advantages of backing up data are worth the effort. Here are some ways by which you can start backing up your data:

  • Backing up your data by safeguarding your registry settings.

The general rule is that you start backing up your data – all of them. If you don’t, then at least make sure that you protect your Windows Registry. Protecting it is as important as backing up all your data. Your Windows Registry is a giant database that directs your computer how to run. Without Windows Registry, you have to deal with costly paperweight. Once you avail of backup programs, you are allowed to back up the Registry automatically.  If not, you can always manually do it.

  • Backing up data by storing your backups outside the business premises.

In backing up your data, think about extreme cases. What if your office is burned to the ground? What if the furniture where you keep your backups gets stolen? Backing up data will be futile in these cases. To be on the safe side, store your CDs, DVD’s and tapes off-site.

  • Backing up your data by using different storage disks every day.

You may use a backup storage different from yesterday’s and bring it home. Make sure that your disk is reliable. Don’t go for the obsolete floppy disks. Nobody use them these days anymore. Go for tapes and external hard drives, though they may be a bit expensive.  The software that come with tapes can also be relatively difficult to understand. Meanwhile, the external hard drives can be heavy and bulky. Therefore, they are not very convenient to carry home.

  • Backing up data to a burner.

Backing up your data by burning a CD or DVD can be cheaper alternatives to keeping tapes and external hard drives. However, remember that CDs can save data of up to 700 MB. On the other hand, DVDs can hold up to a maximum of only 4.7 GB.

  • Backing up data online.

Nowadays, businesses worry about data safety. Thus, they turn to Backups by dial-up modem. Some use Microsoft SharePoint.

Whatever means you want to employ, back up data now before it’s too late.

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